Record Management

What is the Difference Between Document and Records Management?

Many professionals seem confused when it comes to maintaining corporate data. For some, the term document management is similar to records management. Therefore, employees are unable to differentiate between the two procedures. Although these terms have some overlapping characteristics, there are significant properties that set them apart and each one of them is essential for a business.

Document management vs Record management:

Document management refers to the regular exchange, storage and modification of physical files and electronic media. It involves decreasing unnecessary information and offers quick retrieval of important files. This enables businesses to organize documents leading to improved workflow.

On the contrary, records are a particular set of documents that should be preserved for future reference. They require fixed standards and special policies for storage and must be handled by professionals. Such files should be classified properly for quick and easy retention. Record management is not only associated with the storage of documents but also includes the disposal of old and unwanted files.

Why do you need Record management services?

Record management is one of the main requirements of many government agencies and legal procedures. However, managing piles of paperwork Incorrect storage of meaningful data can lead to numerous issues such as wrong audit reports and other legal issues. It can also cost you a fortune in the form of financial penalties and litigations. Therefore, a strategic record keeping is imperative for every enterprise. It helps to maintain transactions, sales and evidence of activities and can prove to be cost effective in the long run.

From creation to maintenance and archiving, there is a complete lifecycle through which a single file goes through. This helps to implement a strong management system for any firm. The data that is obsolete is discarded during this life span. The rest is preserved for future usage.

BackOffice record management services in Dubai:

Whether your corporate files are physical or electronic, a proper procedure should be design for their maintenance. Therefore, doing it yourself might not be the perfect solution to your record management issues. It is better to hire a professional for this job.

Experts at BackOffice are professional and have years of experience in record management. We are the finest in the entire Dubai when it comes to the preservation of your physical and intellectual property. We deal in both document and record management services to increase the efficiency and longevity of your organization.